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Why Keep Your Data in the Cloud ?

 

Cloud computing

Cloud computing is fast moving from a vague notion to an everyday reality for small companies all around the world.A 2016 survey of small business owners discovered that 52 percent had already embraced some sort of cloud-based data storagenonetheless, a general lack of comprehension concerning the logistics and benefits of cloud computing has created others a little more resistant.The reality is, you will find several quite practical advantages to transferring your information to the cloud, such as decreasing operating costs and boosting efficiency. Here are some additional methods cloud computing can assist your business run much better.

Easy file-sharing with Group members & Customers

Some workers work at home, while some are on the street serving customers and creating revenue. According to email to discuss and collaborate on significant files can make it tricky to track documents, consolidate revisions and find the ideal information to your customer in time.In addition, it’s easy to share files with customers, monitor work in backup and progress your documents to avoid data loss.

Save money on Maintenance and Hardware
Setting-up the server, apparatus, networks, facilities and other geardeployment and setuproutine maintenance of backup servers, storage, network links and software upgrades. Cloud-based storage, on the other hand, is controlled and maintained by a dedicated group of seasoned professionals that concentrate on care and cyber safety so that your small business does not need to.Cloud based solutions can also be scalable. Providers provide solutions for companies of all sizes and shapes, with costs and features tailored to match your particular requirements and price range.Not just do cloud suppliers implement the most recent cyber-security protection, they also provide your organization safeguards to avoid data loss in the event of an unforeseen catastrophe.Cloud computing giants such as Google can manage to have several data centres, each with many web connections along with the capability to copy data at each place. They have generators to manage power outages and backup systems which assist servers keep running even when certain parts fail.Think about how your company would be affected by a local power outage which rendered your info inaccessible? Loss of sales and customer confidence would probably be significant. You would be left to rely on your own internal IT group to reboot your system and retrieve your documents. This would probably be expensive and time-consuming, as well as stressful.Cloud suppliers have the tools and experience small companies simply can not otherwise access in regards to data protection and storage. Tapping in their strength can help your company stay agile, develop quicker, and also compete with larger players.

As a Xero Partner practice, we’ve got the abilities and expertise to help you with implementation and training, in addition to provide recommendations for further applications that may enhance your business processes.If you would like more info, please contact me directly.

Paddy Gahan Gahan.ie Xero Accountants

Automagic bookkeeping with Autoentry and Xero !!

Automate your bookkeeping with Autoentry and Xero

Who is it for?

Auto entry and Xero together are perfect for Small to Medium-sized Businesses.

There is no looking back to the old way of managing invoices and receipts – if you are looking to revolutionise your bookkeeping productivity then Autoentry is the solution for the problem that for years you didn’t realise you had.

Simply scan and email your invoices to Autoentry or take a photo of receipts and send them.

Join the hundreds of businesses on Autoentry by automating your expense processes so you can spend more time on your business, or the things you love.

How does it work with Xero?

The two systems integrate seamlessly to provide a near real-time view of your accounts. Auto entry software extracts the information from your invoices and receipts and publishes it directly into Xero.

Paddy Gahan Gahan.ie Xero Accountants

Is it Time for a Systems Review ??

Time for a Systems Review by Paddy Gahan

Every 24 months is the suggested timeframe for looking at your accounting systems to see whether it’s time to upgrade. This often provides an opportunity to reduce overall costs and improve the quality of the information you’re getting.

Here are the 5 services we offer in this arena:

• Systems analysis

• Recommendations on hardware and software

• Installation of software

• Training your members of staff

• Ongoing support

If you would like a free, no obligation review of your current accounting system, please let me know.

Best wishes. Paddy Gahan Gahan.ie Xero Accountants

PS We are familiar with all the popular accounting packages being used in Ireland and we specifically support Xero

What Keeps you Awake at Night ??

What Keeps You Awake At Night? by Paddy Gahan

The most common reason is NOT KNOWING WHERE YOU STAND with respect to your business.

If you’re not getting reliable information on a regular basis in a format that you can understand, we can help! We’re experts at developing accounting systems and reports.

Alternately, we can prepare the figure for you, accurately and promptly, and offer you an outsider’s view on your performance. We can also help you develop an annual budget and show you how you’re doing every month against your targets.

Let me know if this is of interest.

Best wishes. Paddy Gahan Gahan.ie Dublin Accountants

PS. It’s important to produce accurate, understandable financial reports on a regular basis.

Cash Is King !!

Cash Flow Is The Single Most Important Issue In Your Business

Do you agree? Most of our other clients do. In this economy, cash is king and managing your cash flow is more important than ever.

We now specialise in helping our clients manage their cash flow. We do this by preparing and updating detailed cash flow forecasts, using the latest and most powerful software. We can also help you negotiate or renegotiate overdraft facilities – we’ve been in the community for 25 years, so we know all the bank managers.

Please let me know if we can help you.

Best wishes.

Paddy Gahan Gahan.ie Dublin accountants

PS. Cash is king!

What’s Your Exit Strategy

What’s Your Exit Strategy?

The ultimate aim of every serious business person is to build a company that has value, so that it can be sold or transferred, allowing the entrepreneur to exit gracefully and profitably.

In the recent past, we have been helping a number of our entrepreneur clients develop appropriate exit strategies. There are many issues to consider …

• When do you want to exit?
• Can the business be sold to your employees?
• Is a trade sale more likely?
• Are there children involved?
• How much is the business worth?
• What needs to be done to enhance the value of the business?
• How long will it take?
• Do you want/need to stay on after sale of transfer?
• What are the tax consequences?

We have a tried and tested methodology to address each of these issues, to prepare your business for sale, find potential buyers and negotiate to get the maximum price a buyer feels your business is worth.

If you would like to discuss your personal exit plans I would be happy to help – please call me.

Paddy Gahan Gahan.ie Xero Accountants

Are You Fed Up With Bookkeeping ?

Are You Fed Up With Bookkeeping ??

Every business owner hates bookkeeping and paperwork.

Unfortunately it has to be done. And it has to be done in a prescribed format… otherwise the Tax Man will be on your back.

It’s also difficult. That’s why there are bookkeeping exams. That’s why there are professional institutes like the Institute of Certified Bookkeepers.

I guess you’d much rather be out there making money from your business than doing the books. And because everyone hates bookkeeping, most people end up doing it in the evening or at weekends. Yet, shouldn’t evenings and weekends be spent playing with the kids, spending time with your friends and loved ones, or out on the golf course?

Another option
A far better option is to employ a bookkeeper to get the job done properly. Unfortunately full time qualified bookkeepers typically cost €22,000, together with all the other associated costs and hassles of employing someone.

But that option is too expensive for most small businesses.

The solution is here

Technology has come to our rescue. Why not use AutoEntry and Xero to automate your bookkeeping chores.

The old-fashioned way of bookkeeping using manual ledgers, spreadsheets and desktop accounting systems will soon be a thing of the past.

Just like online banking, a modern cloud accounting system will save you a significant amount of time by automating many of the data entry processes that used to take up so much of your precious time and giving you instant access to your numbers. And that’s just two of the many benefits.

For a free demonstration please call us at 01 6684411 or email info@gahan.ie

Paddy Gahan Gahan.ie Xero bookkeepers and accountants

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6 great apps for small business owners

While being your own boss has its bonuses, self employment means you’re tackling everything on your own. But in today’s digital world, there are plenty of apps and software options to ease the burden. Here are some of my favourites.

1. Xero accounts
This is a brilliant package which allows you to access your business accounts anywhere anytime. We are now using it for our own accounts and rolling it out to our clients who love it.
2. Receipt Bank.
This is a brilliant service for bookkeeping and organising receipts plus it integrates with Xero. Cuts bookkeeping time and costs by half.
3. Capsule CRM
I use Capsule to keep track of the people and companies I do business with, communications with them, opportunities in the pipeline, and what needs to be done when.

4. Survey Monkey
Survey Monkey makes it easy to get feedback from contacts. You create a questionnaire using their templates, and then ask your contacts to complete the survey via e-mail or a social media platform like Linkedin.

5. Mailchimp
This is an online package that’s great for email marketing and newsletters and linking these with social media sites like Twitter, Facebook and Linkedin.
6. Dropbox
A free service that lets people bring their documents, photos and videos everywhere and share them easily. It allows us file all our documents online.

Paddy Gahan Gahan.ie Xero Small Business Accountants

Keeping your business books has just got easier.

Keeping your business books has just got easier.

Every business owner hates bookkeeping and paperwork.

Unfortunately it has to be done. And it has to be done in a prescribed format… otherwise the Tax Man will be on your back.

It’s also difficult. That’s why there are bookkeeping exams. That’s why there are professional institutes like the Institute of Certified Bookkeepers.

I guess you’d much rather be out there making money from your business than doing the books. And because everyone hates bookkeeping, most people end up doing it in the evening or at weekends. Yet, shouldn’t evenings and weekends be spent playing with the kids, spending time with your friends and loved ones, or out on the golf course?

Another option
A far better option is to employ a bookkeeper to get the job done properly. Unfortunately full time qualified bookkeepers typically cost €22,000, together with all the other associated costs and hassles of employing someone.

But that option is too expensive for most small businesses.

The solution is here
Technology has come to our rescue. It’s called cloud accounting.

Just like online banking has changed banking forever (it’s easier to transfer money in minutes, check your bank balance at any time rather than waiting for that monthly statement to arrive in the post and generally keep on top of your finances), cloud accounting has changed accounting systems.

The old-fashioned way of bookkeeping using manual ledgers, spreadsheets and desktop accounting systems will soon be a thing of the past.

Just like online banking, a modern cloud accounting system will save you a significant amount of time by automating many of the data entry processes that used to take up so much of your precious time and giving you instant access to your numbers.

If you want to see about setting up a cloud accounting system why not five me a call at 01 6684411
or email me at info@gahan.ie

Paddy Gahan Gahan.ie Xero Cloud Accountants

No 1 reason businesses fail and how to avoid it !!

The No. 1 reason businesses fail… and how you can avoid it

Don’t you just hate the old cliché, cash is king. I do.

But the fact is, running out of cash is the number one reason businesses fail. Despite the fact that very often they are profitable. But profit and cash is not the same thing.

So how do you protect yourself?
There are really two critical things you need to get right:
1. Keeping your finger on the pulse of your business, and
2. Collecting money fast.

So let’s look at each of those and how we can use modern technology to our advantage.

Your future is at stake
Better financial information helps you to make better business decisions. But it’s more important than that. We’ve seen many businesses fail through lack of financial information. Very often businesses run out of cash. They thought they had a profitable business, but suddenly they can’t meet the payroll at the end of the month.

Having the right numbers at your fingertips will give you an early warning system if things are not going so well.

What you need is an accounting system that gives you 24/7 access to up-to-date financial information and reports. And that’s where cloud-based software comes in. With a modern cloud accounting system you can access your financial data in real time from any device with an Internet connection.

Quicker cash collection
A modern cloud accounting system gives you fast, simple customised sales invoicing that will make your life simpler. And the facility for emailing of invoices, with the option to attach a statement at the same time makes it so easy to manage your sales and get paid quicker.

Even better, it allows you to embody payment methods into your invoicing. For example, click and pay to drive quick collection of your debts. It makes it so much easier for you to get paid, reducing bad debts and slow payers and putting more cash in your bank account.

You can also chase debtors whilst you’re on the go.

If you want to minimize the risk of running out of cash moving to a cloud accounting system is an important step to take.

Paddy Gahan Gahan.ie Xero Cloud Accountants