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Bookkeeping

Why Keep Your Data in the Cloud ?

 

Cloud computing

Cloud computing is fast moving from a vague notion to an everyday reality for small companies all around the world.A 2016 survey of small business owners discovered that 52 percent had already embraced some sort of cloud-based data storagenonetheless, a general lack of comprehension concerning the logistics and benefits of cloud computing has created others a little more resistant.The reality is, you will find several quite practical advantages to transferring your information to the cloud, such as decreasing operating costs and boosting efficiency. Here are some additional methods cloud computing can assist your business run much better.

Easy file-sharing with Group members & Customers

Some workers work at home, while some are on the street serving customers and creating revenue. According to email to discuss and collaborate on significant files can make it tricky to track documents, consolidate revisions and find the ideal information to your customer in time.In addition, it’s easy to share files with customers, monitor work in backup and progress your documents to avoid data loss.

Save money on Maintenance and Hardware
Setting-up the server, apparatus, networks, facilities and other geardeployment and setuproutine maintenance of backup servers, storage, network links and software upgrades. Cloud-based storage, on the other hand, is controlled and maintained by a dedicated group of seasoned professionals that concentrate on care and cyber safety so that your small business does not need to.Cloud based solutions can also be scalable. Providers provide solutions for companies of all sizes and shapes, with costs and features tailored to match your particular requirements and price range.Not just do cloud suppliers implement the most recent cyber-security protection, they also provide your organization safeguards to avoid data loss in the event of an unforeseen catastrophe.Cloud computing giants such as Google can manage to have several data centres, each with many web connections along with the capability to copy data at each place. They have generators to manage power outages and backup systems which assist servers keep running even when certain parts fail.Think about how your company would be affected by a local power outage which rendered your info inaccessible? Loss of sales and customer confidence would probably be significant. You would be left to rely on your own internal IT group to reboot your system and retrieve your documents. This would probably be expensive and time-consuming, as well as stressful.Cloud suppliers have the tools and experience small companies simply can not otherwise access in regards to data protection and storage. Tapping in their strength can help your company stay agile, develop quicker, and also compete with larger players.

As a Xero Partner practice, we’ve got the abilities and expertise to help you with implementation and training, in addition to provide recommendations for further applications that may enhance your business processes.If you would like more info, please contact me directly.

Paddy Gahan Gahan.ie Xero Accountants

Automagic bookkeeping with Autoentry and Xero !!

Automate your bookkeeping with Autoentry and Xero

Who is it for?

Auto entry and Xero together are perfect for Small to Medium-sized Businesses.

There is no looking back to the old way of managing invoices and receipts – if you are looking to revolutionise your bookkeeping productivity then Autoentry is the solution for the problem that for years you didn’t realise you had.

Simply scan and email your invoices to Autoentry or take a photo of receipts and send them.

Join the hundreds of businesses on Autoentry by automating your expense processes so you can spend more time on your business, or the things you love.

How does it work with Xero?

The two systems integrate seamlessly to provide a near real-time view of your accounts. Auto entry software extracts the information from your invoices and receipts and publishes it directly into Xero.

Paddy Gahan Gahan.ie Xero Accountants

Are You Fed Up With Bookkeeping ?

Are You Fed Up With Bookkeeping ??

Every business owner hates bookkeeping and paperwork.

Unfortunately it has to be done. And it has to be done in a prescribed format… otherwise the Tax Man will be on your back.

It’s also difficult. That’s why there are bookkeeping exams. That’s why there are professional institutes like the Institute of Certified Bookkeepers.

I guess you’d much rather be out there making money from your business than doing the books. And because everyone hates bookkeeping, most people end up doing it in the evening or at weekends. Yet, shouldn’t evenings and weekends be spent playing with the kids, spending time with your friends and loved ones, or out on the golf course?

Another option
A far better option is to employ a bookkeeper to get the job done properly. Unfortunately full time qualified bookkeepers typically cost €22,000, together with all the other associated costs and hassles of employing someone.

But that option is too expensive for most small businesses.

The solution is here

Technology has come to our rescue. Why not use AutoEntry and Xero to automate your bookkeeping chores.

The old-fashioned way of bookkeeping using manual ledgers, spreadsheets and desktop accounting systems will soon be a thing of the past.

Just like online banking, a modern cloud accounting system will save you a significant amount of time by automating many of the data entry processes that used to take up so much of your precious time and giving you instant access to your numbers. And that’s just two of the many benefits.

For a free demonstration please call us at 01 6684411 or email info@gahan.ie

Paddy Gahan Gahan.ie Xero bookkeepers and accountants

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Great news You no longer need an Accountant !!

Great news

you no longer need an accountant

Recent studies by Oxford University and Deloitte (2015) suggest that about
96% of what accounting firms currently do will – in the not-too-distant future – become automated.
96%!
Surely that means the accountant is soon to be redundant.

Why is that?

In recent years advances in technology are automating much of the data processing. Your bank
transactions (income and expenses) can now be automatically entered into your financial records with greater accuracy. Invoices can now be scanned (or photographed with your smart phone) and put in the right place.
Not only does this save you a significant amount of time. It’s accurate.
Every quarter you can file your VAT returns at the touch of a button.
At the end of the year, one click and your end of year financial statements are almost done.

So do you really need an accountant any more?

What does this really mean for you?

The technology is called cloud accounting
. It is a much better way to control your business finances. It gives you 24/7 access to up-to-date financial information and reports and it saves you a very significant amount of time.

But will it really make the accountant redundant?
Probably not.

Certainly a cloud accounting system will make your life much easier.
It also makes the accountants life much easier too. And that means you can expect slightly reduced accountancy fees when you operate your business on a cloud accounting system.
What it really means is accountants need to change. They will no longer be paid for just adding up the numbers. Technology will do that. Instead they need to spend more time, using their
skills with numbers, working closer with businesses and helping them to interpret and improve
their numbers.
Some accountants will make that change. Some won’t. Either way, it’s a good thing for small business owners.

Our recommended cloud accounting software is Xero. Surely 800,000 users worldwide can’t be wrong.

IF YOU WOULD TO FIND OUT MORE AND GET A DEMO PLEASE CALL ME AT 01 6684411
PADDY GAHAN XERO ACCOUNTANT

Data entry done for you with Receipt Bank and Xero

Transform your productivity with Receipt Bank.

Are you a small to medium sized business sole trader or professional. Receipt Bank extracts the information from your receipts and invoices quickly, accurately and efficiently.

With Receipt Bank’s superb integration, your data can be sent easily into your Xero account.

HAVE A LOOK AT THIS VIDEO TO SEE HOW IT WORKS

Who is it for?
Receipt Bank and Xero together is perfect for Small to Medium-sized Businesses.

There is no looking back to the old way of managing invoices and receipts – if you are looking to increase your bookkeeping productivity then Receipt Bank is the solution for the problem that for years you didn’t realise you had.

Join the thousands of clients on Receipt Bank by automating your expense processes so you can spend more time on your business, or the things you love.

How does it work with Xero?
The two systems integrate seamlessly to provide a near real-time view of your accounts. Receipt Bank’s software extracts the information from your invoices and receipts and publishes it directly into Xero.

Paddy Gahan Gahan.ie Xero Accountants

Your Financial Co-pilot

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Using Xero, our preferred cloud based bookkeeping platform, means all sorts of increased efficiencies for your business. It also means you can check your bank balances from the putting green, pay invoices from the couch and activate payroll from the car. Talk to us and find out exactly how incredible Xero can be for your business.

As trusted accountants in Dublin we are huge fans of technologies that give our clients a level of bookkeeping service that is miles ahead of the bad old days, and far more efficient at the same time. Xero is one of those technologies.

If you’re a Dublin business looking to gain an advantage, save time and increase efficiencies, and improve a whole range of different aspects of your business, then please read on.

Using an online bookkeeping platform means you can access it from anywhere, from your desktop, laptop, tablet and smart phone. And by ‘access’ we mean you can view and action all sorts of financial tasks from paying invoices and checking balances and so on. Think about that for a moment… Some of our clients want to send invoices from the couch, check debtors from the beach and the weekly balances from the bar on a Friday night. Either way, you can rest assure that as Dublin bookkeepers who love Xero, we can get you bookkeeping in a way that you might actually enjoy.

Cloud based solutions also deliver in real time. Once data is entered or any action is taken, it is updated instantly and available to every person with access to your platform, no matter where they might be in the world. All they need is an internet connection, so unless they are on the summit of Everest or under water in Kerry , they can access the new information. It’s there for them, updated and ready to go.

Adopting these technologies early gives Gahan.ie bookkeeping an edge, therefore our clients can enjoy the benefits. For them, it means bookkeeping is faster, easier and more efficient, and certainly more accurate. For us, it means we can deliver a higher level of service, from anywhere, at anytime and for less than the cost of employing an onsite bookkeeper.

Doing bookkeeping for Dublin businesses our way means we don’t spend time stuck in the traffic. We have the freedom to put every minute of the day to productive use and be available for you 8 hours a day, 5 days a week. When you need us, we’re here to answer your questions.

Call us today on 01 6684411 or contact us online at info@gahan.ie

Paddy Gahan

Gahan.ie

XERO BOOKKEEPERS XERO ACCOUNTANTS

Can Outsourced Bookkeeping Ease the Pain ?

Bookkeeping Causes Pain

Can Outsourced Bookkeeping Ease The Pain?? by Paddy Gahan

For many businesses their bookkeeping causes a lot of pain. However, when handled correctly there are many pains that proper bookkeeping can remedy. Common reasons that bookkeeping causes pain are: it is intimidating, people don’t like it, and it’s often way behind because it gets pushed to the back burner. A solid bookkeeping system that is handled properly can solve many of the common pains below.

When you start talking bookkeeping and taxes with many business owners you often trigger a worried look. Bookkeeping can cause a lot of anxiety and worry for the small business owner, but for us as outsourced bookkeepers it creates an opportunity. When we take over books from previous bookkeepers sometimes they are clean with a good system in place, but most of the time they are a mess and full of mistakes. Creating the proper bookkeeping system and giving a business owner a set of books that adds value will reduce their anxiety and worry when it comes to their business finances. Quite often the key is accurately updating the books on a regular basis.

Another pain that bookkeeping can create is a lack of access to updated information. New clients often complain that the books are behind and inaccurate. Business owners complain to me that they don’t get reports from their bookkeeper often enough and when they do they don’t contain accurate or relevant information. In order to run a business you need updated and accurate financial information that can aid you in making business decisions.
A good bookkeeping system can and should give a business owner access to regularly updated financial information that is accurate. The major trends in the accounting industry right now are a movement to cloud based solutions and the need for more regularly updated information. You should set expectations with your bookkeeper on how often you would like to see the books updated. Also, be sure that you have access to your bookkeeping system and financial reports anytime you want them and from where ever you are.

So If you want to find out how outsourced bookkeeping can help your business please call us at 01 6684411.

Old School Accounting V Real Time Accounting

Old Style Accountant

 

Old School Accounting !!

Annual financial statements often 6 to 9 months after year end

Once a year meeting or phone call

Never visits you  and no proactive advice

Never calls you unless there is a problem

Never available when you need help

 

Real Time Accounting !!

Free xero accounting software

Annual financial statements at year end

Regular management accounts

Regular review meetings

Unlimited telephone support when you need it

Fixed fees paid monthly

 

 

Banish Bookkeeping With Receipt Bank and Xero

Gahan Bookkeeping Blog1

 

Is your bookkeeping still in the  “olden days” of when the accountant (or bookkeeper) took care of everything and the client had no access to the books at all. In a lot of  cases our clients have decided that they’d rather not be doing the bookkeeping at all and would rather leave this to us.

A question I am always asked is.

“How do you provide bookkeeping services when you are not at the client’s location?”

How We Do It

1.  We give all our clients free access to Xero online accounts. Xero is available 24/7 via internet connection.

2.  Our clients  usually raise and issue all sales invoices via email on Xero.

3. All other accounting records ( purchase invoices, receipts, etc. )  are scanned and emailed to Receipt Bank.

4. Receipt Bank then process and enter all these items on Xero.

5. Our clients, of course,  have access to all this information online anytime anywhere.

In my own business, I’ve been working with clients 100% virtually since 2010.  So if you want to streamline your bookkeeping and accounting please call us at 6684411 for further details.

Xero Powered Accounting

Paddy Gahan

Xero  Powered Accounting

 

iPhone

 

 

Our business accounting package is designed to make meeting your annual compliance requirements as easy as possible, whilst getting the most from Xero Accounting Software for day to day financial management.

Your dedicated Xero Accountant will help you optimise Xero for your business. In no time at all you will be using Xero to invoice your clients, monitor your expenses, submit your VAT returns and tracking your financial performance. Xero can be accessed from your laptop,  iPad or  even iPhone.

Because all your financial data is stored within your Xero account in the cloud, our Cloud Accountants can see all your financial information in real time. When it comes time to prepare your year end returns we can get on with them with no disruption to your business as the information we require is already available.

Call me at 01 6684411 to get a free test drive.